Admissions Data- Lost Every Year SEP ERP keeps a permanent record.

Admissions Data- Lost Every Year SEP ERP keeps a permanent record.

Every year after admissions close, I look back and realize how much data has been lost. Who enquired but didn’t register? Why did they drop off? Which campaigns worked best? Which sources gave the most admissions?

The truth is, most of this information disappears into registers, spreadsheets, or staff notebooks. By the time the next academic year begins, I start from zero again — repeating the same mistakes, because I don’t have structured admissions data to learn from.

Why This Happens

  • Registers and Excel sheets: Easily misplaced or forgotten when staff change.
  • No continuity: Once the session ends, data is not carried forward.
  • Scattered records: Enquiry slips, admission forms, follow-up notes — all in different places.
  • Lack of reporting culture: Schools don’t build comparative data year to year.

Without structured admissions data, I cannot truly measure the effectiveness of my school’s growth strategy.

What Schools Usually Try (But Doesn’t Work)

  • Storing files in cupboards: Available, but no one analyses them.
  • Coordinator-managed sheets: Depend on one person; when they leave, the data is lost.
  • One-time reports: Created for management meetings but not used for long-term learning.
  • Reinventing the wheel: Every year, the process starts fresh, wasting past experience.

These efforts give an illusion of data security but no real insights.

How the School Excellence Program (SEP ERP) Preserves Admissions Data

The School Excellence Program ERP builds continuity into the admissions cycle.

  • Permanent Digital Records: Every enquiry, follow-up, and admission stays in the system.
  • Comparative Dashboards: Track admissions across the last three years by source, campaign, gender, and class.
  • Auto-Carry Forward: Data doesn’t die at session-end — it transitions into the next year.
  • Principal & Management Reports: Easy to access without depending on individual staff.
  • Integration with Other Modules: Admissions data links with transport, fees, and academics seamlessly.

For the first time, I don’t just admit students — I learn from every admission season.

Why This Matters

If I lose admissions data every year, I know I’m repeating mistakes blindly. Competitors with structured systems gain an advantage because they understand trends while I keep guessing.

The School Excellence Program ERP is the transitional tool that ensures admissions data is preserved, analysed, and used for growth. If I don’t adopt it, my school will be left behind, starting from zero every year while others move ahead.

Looking Ahead

In our next reflection, we’ll enter the counselling room itself: why principals dread counselling sessions with parents — and how SEP ERP makes them easier, smarter, and more effective.

Soumitra Singh Thakur Founder, School Excellence Program